Category Archives: Email

MailTags and OmniFocus Projects

MailTags is a great way to organize your Mail. It allows to tag each message with specific Keywords or assign it to one or several Projects as well as create reminders and notes associated with an email. The good news … Continue reading

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Filing in a hurry: using message flags in Mail for ‘hot’ projects

I have recently started to use differently colored flags in Mail app. My past advice on email reflecting the GTD wisdom and the Inbox Zero principle was that an email message is either something which can be dealt with in less … Continue reading

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E-mail discipline

In the past, I shared some email rules, habits, techniques and etiquette. What I did not mention was discipline, which is what gives rise to habits. Check this excellent entry on Applying Discipline to Email from  Simplicity Is Bliss. It suggests … Continue reading

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Steve Jobs’ lesson on email and job priorities

Among Steve Jobs’ lessons on the beauty of technology and the power of plain writing, one was captured by Lucy Kellaway about a year before his death. It’s on email etiquette and job priorities. Enjoy.

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Email wrap-up: habits, techniques and etiquette

Today is the last day of July and my last post on email re-casting the whole month of blogging in terms of habits, techniques and etiquette. The key email habits are limiting the time spent on email, yet seriously dealing with … Continue reading

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Linking email to action: reference, calendars, to-do and reading lists

My email organizing sounds so surprisingly simple because I do not use email for managing any critical information, such as reminders, reading materials, or references. I try to spend as little time as possible working with email and still get … Continue reading

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Organizing email

What do you do with an email message after you have read it, responded and made the necessary notes? Or after you have deliberately decided to ignore it? You have to tackle your fear of forgetting and ask the two … Continue reading

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Sending files by email: good habits and useful tricks

Effectively handling file attachments is an important part of productive email habits. This post focuses on sending attachments. The attachments you receive are covered in the post on organizing email. The rule number one is to question whether an attachment … Continue reading

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Practical tips on reading and composing email

This post is the first in the series on practical application of automation to email (Rule 4 of the Five Email Rules). Though I use Apple Mail app, similar tools are available in other fine mail programs such as Gmail (see Gmail … Continue reading

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5 rules for Email

These five rules help to outsmart and overpower the Lizard Brain when it comes to dealing with email: Limit time spent on email. You don’t run to your physical mail box every five minutes, why would you do that with your … Continue reading

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